Administration Coordinator (General Services)

Administration Full Time
  • Administration
  • Full Time
  • Dubai - United Arab Emirates
  • Attractive Salary AED / Month
  • Salary: Attractive Salary
  • 2 – 3 years experience in similar role (administration, stock management, HSE)

Website Al Tayer Group

Established in 1979, Al Tayer Group is a privately-held, diversified company with operations in 12 countries in the Middle East and beyond. With over 7,800 employees from 95 different nationalities, the Group has its headquarters in Dubai, UAE.

Administration Coordinator (General Services)

 Job Purpose:

To support relevant department by providing professional administration related services, enabling the team to function effectively and efficiently.

Roles & Responsibilities:


  • Develop Document Control Matrix
  • Maintain all IMS Related Documents by Site by topic in folders.
  • Maintain summary of all IMS Related Documents for ATM, PM and NCR
  • Communicated with all Site’s IMS Chairman and committees for maintaining upto date documents.
  • Maintain all the IMS Related Training Record
  • Arrange for IMS related trainings by coordinating with all locations and selected vendors.
  • Coordinate with all locations, managers and IMS document controllers if there is any shortage of fire wardens and first aiders and arrange for training accordingly.
  • Maintain the site wise document tracker.
  • Distribute the IMS posters, signage, maps, plans, display board etc by site.
  • Follow-up with each site IMS Document controller and the IMS Chairman for effective management of IMD documentation and timely updating the compliance.
  • Carry out Incident and accident analysis, track the incident investigations and corrective/preventive actions tracker by site.
  • Monthly-wise prepare incident tracker (basis B-Wise) along with security reports.
  • Prepare quarterly report related to incidents.
  • Maintain security enhancement tracker by site.
  • Support Admin and procurement requirements for site
  • GSS department filing and documentation.
  • Manage the Legal Register by periodic review and escalate if there are any changes to the LM.
  • Support in all external audits with proper IMS documents
  • Support the team in IMS site visits across the UAE.
  • Maintain MoM for all internal IMS meetings, manage meeting room bookings.
  • Support HSE Manager and Executive for related documents and statistics as required.
  • Maintain and update Access Control system updates to issue and remove access rights to individuals as per management direction.
  • Coordinate for stationery and otter general requirements.
  • Work as a back-up support for Procurement Executive
  • Maintain Share Point Sites for IMS and Security (manage access levels)
  • Manage consumables and signage stocks and reorder as required with management approval.
  • Participate in all other departmental activities and events.


Qualification & Experience:


  • Graduate preferably in commerce or engineering diploma.
  • Any HSE certification like IOSH/Nebosh is added advantage.
  • 2 – 3 years experience in similar role (administration, stock management, HSE)
  • Well versed with MS Office especially in Excel and PPT

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