Data Entry Clerk | Hertz | Automotive

Administration Full Time
  • Administration
  • Full Time
  • Dubai - United Arab Emirates
  • Attractive Salary AED / Month
  • Salary: Attractive Salary
  • 3+ years’ experience in Data Entry

Website Al-Futtaim

Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional business houses headquartered in Dubai, United Arab Emirates. Al-Futtaim operates through more than 65 companies across sectors as diverse as commerce, industry and services, and employs in excess of 20,000 people across the UAE, Bahrain, Kuwait, Oman, Qatar, Saudi Arabia, Egypt, Pakistan, Sri Lanka, Syria, Singapore and Europe.

Data Entry Clerk | Hertz | Automotive

Date: 01-May-2023

Location: Dubai, AE

Company: Al Futtaim Private Company LLC

Job Requisition ID: 153270

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role:

Responsible to enter the agreement details in TARS/ECRS system for all vehicles checked out from AFTRS, MOOV and AFLM. The process includes any tasks after the agreement is opened.

The role will include the following responsibilities: 

  1.   Collection of data for entry from the relevant IT-application
  2.  Authenticate correctness of data collected.
  3.  Process valid data for entry and upload these in authorities systems within the required time frame
  4.  Escalate erroneous data to concerned department for correction
  5.  Attending to enquiries or audits from authorities
  6.  Maintain an efficient and effective record management system for data
  7. Generate reports for enquiries regarding entered data, erroneous data
  8. This position is a shifting schedule and able to work on holidays and covering other shifts in case of emergency and or leaves

What you will do:

Data Entry Executive

–    Ensure all open agreements are updated in TARS/ECRS within 3 hrs from the agreement open date and time.
–    Ensure the Closed agreements and exchanges are updated within one working day from the closure and transaction date and time.
–    Ensure on a Weekly basis the sold vehicles are deleted from the TARS/ECRS system.
–    Ensure the data accuracy and monitoring report is reviewed and necessary actions are taken with the relevant branch managers.

Quality Controls

–    Ensure active controls are set to minimize discrepancies and fines from Traffic Authority.

–    Continues reporting of KPI’s to Operations Manager.
–    Reduction of internal/external errors.

Process Adherence & Improvement.

–    Identify opportunities for process improvements that can lead to financial/non-financial efficiencies.

–    Ongoing Review of processes / policies to suggest areas of improvements.

–    Continuous process optimization to meet Central Bank  standards and best market practices.

–    Create and maintain an internal quality framework


–    Ensure transparency of data reporting

Organizational – Regulation & Governance    

–    Implement effective governance is in place for internal quality monitoring.

Required Skills to be successful:

  • 3+ years’ experience in Data Entry
  • Analytical and problem solving skills.
  • Possess strong attention to details, to include the ability to operate various work processing software and spreadsheets
  • Managing huge sets of data.
  • Planning and organizing skills
  • Excellent verbal and written skills
  • Results-oriented, team player and excellent interpersonal skills
  • Advance in system application (MS office / internal and external application)
  • Flexibility in work timings and willing to work in locations.
  • Be punctual & committed at work.
  • Languages: Fluent English
  • Male candidate preferred as it is a Shift job.

What equips you for the role:

  • Diploma or BS IT/CS graduate

About Al-Futtaim Automotive
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa.
Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world’s most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM.
We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers – right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences.
We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial & construction equipment.
What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.

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