Document Controller III

Administration Full Time
  • Administration
  • Full Time
  • Sharjah - United Arab Emirates
  • Attractive Salary AED / Month
  • Salary: Attractive Salary
  • Recent graduate holding a High School diploma or an equivalent qualification, with a maximum of three years of relevant experience.

Website Petrofac

Petrofac is a provider of oilfield services to the international oil and gas industry. It is registered in Jersey (number 81792), with its main corporate office on Jermyn Street, London. It has operational centres in Aberdeen, Sharjah, Woking, Chennai, Mumbai, Delhi, Abu Dhabi, Saudi Arabia and Kuala Lumpur. There are another 24 offices in various countries. It is quoted on the London Stock Exchange, and is a constituent of the FTSE 250 Index.

Document Controller III

Petrofac is currently looking to recruit an Emirati Senior Document Controller to be based in Sharjah, UAE.


What we do

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for the energy industries. Our comprehensive and tailored service offering covers each stage of the project life cycle and a variety of commercial models, giving our clients the flexibility, they need.


Equal Opportunities

We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

Petrofac is striving to develop a diverse and inclusive culture where everyone can contribute. We encourage everyone to apply, especially those individuals who form part of underrepresented groups. Applications are also welcome from candidates who want to discuss flexible working or job-sharing requests.

Scope of Responsibilities

Responsible for managing company documents while also ensuring their accuracy, quality and integrity.
Render assistance to the project for proper upkeep of all documents pertaining to project correspondences
between the clients and the vendor’s and any third parties. Ensure Petrocept and Documentum are consistent
& accurate.

Primary Duties

  • Prepare and maintain schedule for creating databases for tracking all technical and non-technical
    documents and provide status update on a regular basis. Receive technical drawings from various
    discipline engineers and ensure revision accuracy before issuing to the client/Vendor & any third parties.
    • Setup the Document control system for head office/Site and engineering support centres. Prepare all
    project document control related procedures during the entire duration of a project.
    • Issue regular reports to client on Drawings status, Technical Query status and exception reporting. Issue
    regular reports to Project, engineering and construction team on overdue documents from Client, vendor
    and also issue statistical vendor document status purchase order wise.
    • Take initiative in setting up Site Document control and support site Document control activities until site
    document control stabilizes.
    • Ensure data accuracy in Petrocept and Documentum.
    • Distribute internally copy of transmittals within the project team and site (if deemed fit) as per distribution
    matrix assigned. Receive reviewed documents from client and make respective log entries and assign
    the approval codes for the commented drawings in TDR (Technical Document Register). Also transfer
    these approvals internally as per the project distribution matrix.
    • Interface with the vendor and obtain descriptions essential for the Vendor Document Register such as
    date of submittal, vendor document number and number of vendor revisions. Maintain file for the
    attached purchase orders from vendor, on receipt of the vendor documents along with the reference of
    the transmittals distribute to the respective engineers and quality engineers for review.
    • On request send vendor documents to the client for review. Communicate all comments received from
    client to the vendor.
    • Liaise with vendors and expedite for timely submission of all documents as mentioned in the VDR.
    • Answer all day to day queries from Disciplines/Projects in regard to document status.
    • Verify if the MRB (Manufacturing Record Book) and the Operating Maintenance Manual is in
    conformance with the quality standards in co-ordination with QA/QC Team. Maintain a comprehensive
    list of the entire quality test plans needed to be conducted on materials.
    • Perform other related duties incidental to the work described in support of the department.

Minimum Requirement

Recent graduate holding a High School diploma or an equivalent qualification, with a maximum of three years of relevant experience.
as a document controller on EPC projects.

To apply for this job please visit

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