Exams Officer

Administration Full Time Teaching / Education

Website GEMS Education

GEMS Education, initially Global Education Management Systems (GEMS), is an international education company. It is a global advisory and educational management firm, and is the largest operator of kindergarten-to-grade-12 schools in the world, with a network of over 70 schools in over a dozen countries. Founded by Sunny Varkey, GEMS provides pre-school, primary, and secondary education.

Exams Officer

GEMS Westminster School Ras Al Khaimah opened in 2013 and is part of the GEMS Education group, one of the largest private K-12 education providers in the world, where ‘We see genius in every child’.

Job Purpose:

Oversee all arrangements for all in-school assessments and provide professional leadership and management for the department to ensure high quality teaching of the relevant subject, effective use of resources and improved standards of achievement for pupils.


  • In relation to students:

    • All external examinations including IGCSE, IAL, Progress tests, PISA, TIMMS, PIRLS, IBT (MOE) for the Winter and Summer seasons of each academic years
    • To assist the SLT to issue IGCSE, IAL, Progress tests, PISA, TIMMS, PIRLS, IBT (MOE) examination results on Summer Results Days
    • To process all students in all subjects for estimated entry for each exam session, liaising with appropriate SLT and HoDs
    • To process all students in all subjects for Full Entry for each exam session, liaising with appropriate SLT and HoDs
    • To assist students with any questions they may have regarding examination issues

    In relation to teachers:

    • To distribute all examination material, including curriculum updates, subject specific information sheets, mark schemes and examiner’s reports, coursework record sheets and actual examination papers, to SLT and HoDs
    • To distribute publications booklets to SLT and HoDs and to co-ordinate purchase and payment
    • To liaise with Director of Ace in applying for special requirements or consideration and informing exam boards of centre-based extra time allowances
    • To oversee HoDs arrangements for external moderation where needed
    • To provide information for HOYs of Sixth Form and Year 11 regarding I/GCSE and GCE issues
    • To assist staff with any questions they may have regarding examination issues

    In relation to parents:

    • To assist the SLT to issue GCSE and GCE examination results on Summer Results Days
    • To produce an information and payment form for each exam session and process this for invoicing
    • To be the first point of contact for parental enquiries about external examinations

    In relation to examination boards:

    • To liaise with CAIE UK and regional Offices, Edexcel Regional Office, Edexcel London Office, Pearson’s UK Office and Oxford AQA
    • To liaise with the examining board accounts departments regarding invoicing, examination and moderation fees
    • To apply for examination timing changes and changes due to examination clashes to the exam boards
    • To co-ordinate with CIE and Edexcel Regional Advisor regarding INSET provision
    • To process all Post-Result issues (access to scripts, clerical checks and remarks) ensuring correct paperwork is provided for students, parents and exam boards
    • To process late entries, tier changes and student detail changes
    • To process and return predicted grade sheets

    In relation to SLT:

    • Produce a combined timetable for each exam session and co-ordinate with Head of Secondary School (HOSS) FOR exam rooming, timings and invigilation for each session
    • To ensure through HOSS that staff are aware of general exam regulations and are familiar with invigilation regulations.

    In relation to the whole School:

    • To process and secure examination stationary as it arrives in centre
    • To process and secure examination papers as they arrive in centre
    • To ensure that the Admin team have set-up examination room with all required seating, labelling, stationary, communication, regulations, attendance registers, seating plans and examination papers for each examination session
    • To ensure security of all exam material, before and after each exam
    • To package and process exam scripts after each examination
    • To package and process coursework by the required exam board deadline date
    • To co-ordinate with the WSR Accounts Department and examination boards the payment of all external examination related fees
    • To keep a central record in the examinations office of all correspondence between the school and the external examination boards
    • To prepare timetables for external invigilators as and when appropriate

Required Skill Set & Qualifications:

Expected Qualifications:

  • Teaching Degree
    Job Requirement:
  • Leadership capability
  • To be able to take time out on weekends and holidays at peak periods (during examinations)
  • Valid UAE driving license
  • Teaching timetable must include only Years 10-13

To apply for this job please visit careers.gemseducation.com.

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