Procurement and Stores Manager

Authorities and Responsibilities:

• Provides leadership and accountability, ensuring process compliance and delivering optimal sourcing benefits from category management.
• Ensures best price is negotiated and obtained for major projects, specifically prepares requests for proposal, negotiates, selects, and identifies most appropriate suppliers (Price, quality, conditions . in collaboration with requesting department.
• Works with Finance and Legal Team to finalise contracts.
• Define the WHITESPOT category strategy, set performance objectives, KPI’s and monitor progress.
• Also actively engaging with and securing support from key local stakeholders (Finance, HR etc.)
• Ensures market intelligence is updated regularly and ensures that any changes are updated in the category strategy and appropriate steps are taken to mitigate any potential impact that this information may have on the organisation.
• Produces annual Category management business plans, ensuring that full alignment between WHITESPOT requirements and Procurement targets Ensure that WHITESPOT category management is aligned with WHITESPOT corporate strategies in cooperation with business planning and strategy and delivers results to the bottom line.
• Actively participate and contribute to the development of procurement as a value-adding function within the WHITESPOT organisation.
• Provide expertise, leadership, and support to WHITESPOT organisations to drive overall productivity program, promoting best practice sharing, benchmarking, market intelligence, etc.
• Identify all fast moving items in the business and maintain stock level at any point of time and devise a strategy for LTPA’s and entering strategic agreement
• Continuous research of alternative or equivalent products that can save cost for the operations without compromising on SLA’s.
• Must achieve savings on the major purchases and AMC’s from the approved budget every year and should be able to demonstrate the same to management. .
• Maintain a list of approved vendors – Minimum 5 in each category
• Category wise and item wise price analysis to estimate item level, category level and overall profitability with least possible margin of error
• Manage the central and satellite stores fully, establish proper storage process, manage inventory levels and ensure slow moving/ dead stock items are monitored periodically and report to the management with necessary corrective actions.
• Design and implement an inventory tracking system to optimize inventory control procedures.
• Examine the levels of supplies and material to determine shortages.
• Perform routine analysis in stores to predict potential inventory problems
• Ensure good housekeeping of all store(s) and ensuring compliance with statutory regulations and HSE.
• Responsible for negotiating contracts for Staff Accommodation, Transportation and ensuring contract renewals are handled effectively ahead of time to avoid any penalty.

Qualification:

• Master’s Degree preferably with Engineering Background
• Professional Certification MCIPS or equivalent
• Good knowledge of all procurement related procedures including, but not limited to, raising of
  purchase orders, negotiation skills, payment terms & conditions, subcontractors, supply
  agreements, LC’s, committed liability schedules, outstanding liability schedule and procurement trackers.

Experience:

• 10+ years’ experience in a similar or larger organisation.
• In-depth business management, supply chain, and strategic sourcing knowledge
• 5+ years’ experience in the Facilities Management Category
• Experience in using ERP system (Microsoft D365)
• Techno commercial Skills

Skills:

• Possess good communication skills
• Fluent in written and spoken English
• Should have good working knowledge of common computer applications
• Demonstrate good man-management and interpersonal skills
• Computer literate and possess good communication skills
• Solid knowledge of data analysis, inventory management software, and forecasting techniques
• An analytical mind with strong attention to detail.
• Outstanding organizational and problem-solving skills.
• Excellent communication and leadership abilities