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Purchasing Officer
Job Description
- To provide a courteous, professional, efficient and flexible service at all times, following ACCOR Standards of Performance.
- To be involved in day to day audit work on operation and to advise the Financial Controller on the market conditions.
- Implement and maintain the policies and procedures on the process of procurement.
- Support and encourage the objective of cost control and maintain traces for audit.
- Obtains quotations and completes market surveys to ensure high quality products for the best prices. Negotiates with suppliers to achieve this aim.
- Place purchase orders and ensure delivery of supplies and equipment to the hotel by the deadlines required.
- Maintain purchasing records and reviews periodically with regard to minimum stock levels.
- Review and refine equipment specifications with Department Heads for the effective completion of the Capital Expenditure Budget
- Organize and attend information meetings between suppliers and Managers with regards to major purchases or projects.
- Maintain equipment and supplies catalogues and an inventory of various products in the market to be able to provide immediate service to colleagues.
- Ensure all purchases are streamlined and there is maximum savings where possible without sacrificing on quality.
- Liaise closely with the Executive Chef to ensure food purchases are delivered on timely and to the quality standard specified.
- Keep up to date with import requirements, duties and banking practices, and can facilitate efficient importation of necessary goods.
- To identify and recruit Accounting & Finance employees who are able to work within the decentralized Management Philosophy, following Financial, Operational and Administrative Philosophies outlined above and who understand and support ACCOR Philosophy of Multi Skilling and Multi-Tasking.
- To ensure that each Head of Department maximizes productivity and morale with their respective departments and consistently maintain discipline following hotel Policies & Procedures and local legislation.
- To prepare weekly work schedules in accordance with workload and priorities for the approval by the Director of Finance.
- To project at all times a positive and motivated attitude and exercise self control.
- To carry out quarterly, bi-yearly, yearly inventory of operating equipment.
Qualifications
- Bachelor degree preferably Business Administration, Accountancy or Finance
- 1 – 2 years experience in a Purchasing role, including data entry.
- Proven work experience as a Purchasing Officer, Purchasing Agent or similar role.
- Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors).