Purchasing Officer

Purchasing Officer

About SABIS®

SABIS® is a global education network that has an active presence in 21 countries on five continents and educates students in both the private and public sectors. SABIS® schools implement the proven, proprietary SABIS® Educational System, which has been developed and refined for over 135 years.

All students in the SABIS® Network benefit from a long tradition of excellence in education, a reputation that is rooted in a well-developed philosophy that seeks to provide students with a top-quality education that prepares them to meet the challenges of a changing world.

For more information about the SABIS® Network, visit: www.sabis.net.

Job Purpose

Performing all tasks assigned by the Purchasing Manager (PM), including conducting research on potential vendors/suppliers, inspecting goods, updating records, purchasing products, negotiating pricing, and preparing reports.

Key Responsibilities:

• Conducting product research and resourcing new potential suppliers/vendors both inside and outside the U.A.E.
• Sourcing materials, goods, products, and services at the best market deals.
• Evaluating suppliers/vendors’ performance regularly and according to set KPIs.
• Negotiating contract terms of agreement and pricing with suppliers/vendors.
• Performing inventory inspections and reordering supplies and stock as and when needed.
• Receiving and inspecting order deliveries, and reporting any discrepancies in quality or quantity compared to agreed-upon specifications.
• Maintaining and updating records for all supplier/vendor purchase orders, in addition to preparing reports on purchases and cost analysis.
• Establishing professional relationships with both clients as well as suppliers/vendors.
• Coordinating with clients to acknowledge their procurement needs, quality, and budget
• Following up on order delays and continuously coordinating with the delivery team.
• Ensuring all projects are completed to client-specified standards, meet their quality expectations, and adhere to all delivery commitments.
• Entering order details (e.g. vendors, quantities, prices) into ERP software.
• Assisting the Purchasing Manager (PM) with the daily and monthly reporting on the system, in addition to the yearly tendering exercise, tracking, and maintaining vendor agreements.
• Performing other related tasks as they arise and as delegated by Management.

Ideal Requirements:

• Bachelor’s Degree in Business Administration, Logistics, or any related field
• English and Arabic
• Minimum of 5 to 7 years of experience in the field
• Professional behavior and ethical conduct
• Delivering results
• Continuous improvement
• Accountability and taking ownership
• Excellent communication and negotiation skills
• Teamwork
• Time management
• Attention to details
• Flexibility and adaptability
• Excellent organizational, planning, and problem-solving skills