Receptionist / Administrative Assistant (UAE National)

At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realise their potential, and doing our part to create a prosperous society. Every day we help our clients deliver ambitious and highly technical projects, in 120 offices across 50 countries worldwide.

Office Support

• Looking after the front office.
• Welcoming the guests.
• Answering the telephone and taking messages.
• Maintaining safety, cleanliness and tidiness at the reception, meeting rooms and office facilities area by complying with procedures, rules, and regulations.
• Maintaining the office supplies inventory and purchasing.
• Liaising the maintenance work with the building management.
• Managing the driver and documents/ post or mails to be delivered to other offices.
• Arranging travel booking (i.e. Hotel/ Air / land transport).
• Organising lunches for guests, workshops, and celebrations.
• Organising trainings for Health and Safety.
• Any Admin ad hoc task like formatting of documents, assisting in preparation of reports, printing, binding, etc.

IT Support

• Coordinating with the IT support team in terms of trouble shooting, replacement of laptop/desktop.
• Monitoring the backup tapes and send to UK office.

Finance Support 

• Handling disbursement of petty cash and cash flow.
• Maintaining petty cash report.
• Preparing LPOs.
• Assisting Finance in issuing invoices and collecting cheques.
• Managing other office expenses.

• Minimum experience of at least 3 years in a similar role.
• Bachelor Degree or equivalent.
• Excellent in time management.
• Must be confident working under pressure and multi-tasking.
• Advance knowledge in MS Word, Excel and PowerPoint.