Sales Administrator

Administration Full Time Retail / Sales / Marketing
  • Administration
  • Full Time
  • Retail / Sales / Marketing
  • Dubai - United Arab Emirates
  • Attractive Salary AED / Month
  • Salary: Attractive Salary
  • 3 – 5 years experience in similar role (administration) having 1 1–2 years work experience in automotive industry

Website Al Tayer Group

Established in 1979, Al Tayer Group is a privately-held, diversified company with operations in 12 countries in the Middle East and beyond. With over 7,800 employees from 95 different nationalities, the Group has its headquarters in Dubai, UAE.

Job Purpose:

  • To support relevant department by providing professional administration-related services, enabling the team to function effectively and efficiently

Functional Roles and Responsibilities

  • Ensure all legal documentation is in order prior to release of VCC / Hayaza for all new or used vehicles
  • Reconciliation of VCC/Hayaza certificates, stock movement, and stock on hand in order to ensure accuraterecords in line with the information available on the system
  • Coordinate with sales to receive insurance policy , with GRO for registration of the vehicle and for purchaseof Salik tag, etc. prior to delivery to the customer
  • Track the daily vehicle delivery and follow up to ensure timely invoicing of the same and timely processing ofcustomer refunds
  • In case of trade-in of vehicles, ensure appropriate documentation is received and payments received and released as applicable to customers and banks.
  • Provide necessary support services to departments and provide general administrative duties to support the smooth functioning of business.
  • Maintain the necessary documentation system for efficient and orderly storage and retrieval ofdocuments and information. Maintain and update all necessary records, files and databases.
  • Procurement of consumables for the showroom by following all related processes. Planning, organizing, anddistributing uniforms and stationery to the floors.
  • Monitor leave of staff, including posting of leave, arranging annual leave ticket, keeping track of unauthorizedabsenteeism and coordinating with payroll, HR, and GR for leave notification, passport requests, etc.
  • Facilitate timely requisition and distribution of employees’ documents, such as passports, labor cards and other documents
  • Co-ordinate with logistics and workshop for movement of vehicles, PDI, issuing PO for accessory fitment,re-conditioning and outside work
  • Raise LPO’s and ensure timely follow-up of the payments.
  • Ensure applicable system updates in a timely and accurate manner
  • Timely submission of bank deal documents to F&I and credit invoices to customers.

People Management Roles and Responsibilities

  • Train and support subordinates to work to their best potential and work effectively as a team to achieve department objectives

Education/Certification and Continued Education

  • Graduate, preferably in commerce

Years of Experience

  • 3 – 5 years experience in similar role (administration) having 1 1–2 years work experience in automotive industry

To apply for this job please visit

Sharing is Caring: